Developing a Presentation Style with PowerPoint 97 What you will learn Before you start Exploring the lesson Using what you learned Extensions Summarizing what you learned What you will learn from this lesson With PowerPoint 97 you will: Select a presentation style. Customize the background. Select colors and fonts. Create headers and footers. Change the slide master. Create your own presentation style.
What you should do before you start this lesson Developing a presentation look with PowerPoint 97 Start PowerPoint 97. Open a new presentation.   Note If you created How a Bill Becomes a Law in the previous lesson, open it for this lesson, and skip to the next topic. Exploring the lesson Using PowerPoint 97 you can customize presentations to fit classroom lessons or professional reports to colleagues. By adding a consistent, professional look to your material, you can give effective, organized presentations. Selecting a presentation style PowerPoint 97 has many different presentation styles from which to choose. Depending on what you are creating, different presentation styles may fit your needs. First, you have to select an overall look for your presentation. Note Using the six slides you created in the last lesson will make it easy to see the effect of changes you make in this chapter. Creating a presentation style with PowerPoint 97 On the Format menu, click Apply Design. Under Presentation Designs, click and preview several designs. Click Notebook.pot, and click Apply. Changing the presentation style Using PowerPoint 97 it is easy to change presentation styles. Depending on the material and audience you are addressing, you may want to select specific styles or keep a consistent style for a topic or series of lessons. Note A shortcut to a different view is to use the buttons on the View toolbar. Changing an existing presentation style On the View menu, click Slide Sorter. On the Format menu, click Apply Design. Double-click Contemporary.pot. If at any time you select a style that you do not want to use for your presentation, you can easily and quickly change to another style. Or you can try several different styles to find one that fits your presentation. Undoing or redoing a design choice On the Edit menu, click Undo Apply Design. On the Format menu, click Apply Design. Double-click Zesty.pot. On the Edit menu, click Undo Apply Design, click Redo Apply Design, and then click Undo Apply Design. Note Use the following buttons to Undo or Redo. Customizing the background Depending on how you use your presentation, a change in the background may make it easier to see and read your information. Customizing the background allows you to change the color behind every slide. Changing the background color for each slide On the Format menu, click Background. In the Background dialog box, click the down arrow, and the click the red square. Click Preview to see how the color change will look in your slide. Click Apply to all to make the change to your entire presentation. Selecting colors and fonts Changing the color scheme is more dramatic than changing the background color. Completing your color selection is the next step in customizing your presentation. There are two ways to change colors: use a preset color scheme, or customize your own. You can make changes to almost all parts of a presentation including notes and handouts. Changing the color scheme for all slides On the Format menu, click Slide Color Scheme. Click the standard color scheme in the second row. Click Apply to All to make the change to your entire presentation. Customizing the color scheme On the Format menu, click Slide Color Scheme. Click the Custom tab, and then click the Background color scheme box. Click Change Color, click a blue spot at the top of the hexagon, and then click OK. Click Preview to see how the color will look. Change the rest of the options under Scheme colors as desired. Click Apply to All to make the color changes to the entire document. Replacing fonts in a presentation The second step in customizing your presentation is to choose appropriate fonts. Whether you have completed a presentation or are working on one, you can easily change some or all of the fonts. With PowerPoint 97, it is easy to make comprehensive changes. Replacing fonts in your presentation On the Format menu, click Replace Fonts. In the With drop-down box, click Arial Black. Click Replace. Repeat steps 1. 3 until you have selected the most effective fonts for your presentation. Click Close when you have finished. Creating headers and footers in your presentation As you create presentations, you may go through several drafts or be one of several people working on a presentation. Using the headers and footers is an easy way to ensure that versions and authors do not get mixed up. Adding page numbers, authors, and creation dates to a presentation On the View menu, click Header and Footer. On the Slide tab, under Include on slide, select Date and time and Update automatically. Select Slide number to print a number on each slide. Select Footer, and type How a Bill Becomes a Law in the Footer text box. Select Don't show on title slide. Click Apply to All to make these changes throughout the presentation. PowerPoint 97 gives you two choices of dates: Update automatically and Fixed. The Update automatically option inserts the current date and then updates the date every time the presentation is opened. The Fixed option freezes the date to whatever date you type. Use Update automatically as you create and modify your presentation to keep track of the most current version. Add the time if you are printing more than one copy of your presentation in a day. Once your presentation is complete, switch over to fixed so you always know when you completed your presentation. Customizing your slides using the slide master The slide master allows you to customize the look of each slide and ensure consistency across your presentation. In the slide master, you can change fonts, bullets, and header and footer information. Changing master text and title styles On the View menu, position the mouse pointer on Master, and click Slide Master. Click anywhere in the Click to edit Master title styles text block. On the Standard toolbar, click the Font down arrow, and click Arial. On the Standard toolbar, click the Font Size down arrow, and click 36. Right-mouse click anywhere on Click to edit Master text styles, and click Bullet. In the Bullets from list box, click the down arrow, and click Monotype Sorts. Click the arrow in the first column of the last row, and click OK. On the View menu, click Slide to return to your presentation. On the File menu, click Save. On the File menu, click Close. The date, footer, and number areas can all be changed in the same way. Experiment to see which combinations you like best. Remember that the slide master changes every slide in your presentation.   How you can use what you learned PowerPoint 97 offers you many choices of colors, backgrounds, styles, fonts, formats, bullets, headers, and footers. Using PowerPoint 97, you can easily create styles for different types of lessons, handouts, and lectures. When you use the slide master features, you can customize a series of presentations or handouts for an entire course or a single presentation. Extensions In addition to the presentation styles that are part of PowerPoint 97, you can use styles that you created yourself easily and quickly. You may want to incorporate pictures, clip art, or other graphics. Creating your own presentation style Opening a new blank presentation On the File menu, select New. On the General tab, double-click Blank Presentation. In the New Slide dialog box, click OK to create a title slide. Creating a slide master On the View menu, click Master, and then click Slide Master. On the Insert menu, position the mouse pointer on Picture, and then click Clip Art. On the Clip Art tab, click Academic. Click the magnifying glass, and click Insert to place the graphic on the slide master. Drag the magnifying glass to the bottom right of the slide master. Right-mouse click the magnifying glass, and click Format Picture. Click the Picture tab, click the Color down arrow, click Watermark, and then click OK. On the Slide Master toolbar, click Close. You can add text, lines, and other graphics to a master. Be careful not to put too much on the slide, or your presentation will have a crowded appearance and be difficult to read. Summarizing what you learned In this chapter you have explored and practiced: Selecting a presentation style. Customizing the background. Selecting colors and fonts. Creating headers and footers. Changing the slide master. Creating your own presentation style.

Organizing a Presentation                                     Charts